Job Description
$26.00/hour
1st Shift: 8-4:30pm (Mon-Fri)
HR Administrative Assistant
SUMMARY OF POSITION: This position is responsible for performing routine administrative functions such as drafting correspondence, scheduling appointments, organizing, and maintaining paper and electronic files, or providing information to callers.
ESSENTIAL FUNCTIONS: - Answer telephones and give information to callers, take messages, or transfer calls to appropriate team members.
- Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs while adhering to necessary security policies concerning facility access.
- Coordinate visitor and meeting logistics, including welcoming guest, notifying hosts, reserving meeting spaces, and supporting meeting needs.
- Create, maintain, and enter information into databases and systems, ensuring accuracy and confidentiality.
- Order and dispense supplies according to expense policy requirements.
- Coordinate ordering of working lunches, celebration meals, birthday treats, engagement activity food, and related decorations or supplies within budget and policy guidelines.
- Prepare learning, communication, engagement or event materials, such as flyers or invitations.
- Support payroll functions, such as maintaining timekeeping information, resetting Kronos passwords, and exporting time information to staffing agencies.
- Arrange conference, meeting, and training for team members as needed.
- Coordinate and facilitate professional development and learning opportunities for plant staff and the Division as needed.
- Participate in new hire recruitment and onboarding to include badge creation and other duties as needed.
- Track new hire follow-up activities, including 30, 60, 90-day check-ins, and communicate outstanding items to appropriate team members.
- Electronically file necessary training and personnel documents related to employment.
DEPARTMENT SPECIFIC/NON-ESSENTIAL FUNCTIONS: - Work safely in accordance with regulations, standards, and procedures, and in a manner that eliminates unreasonable risk to health and the environment. Notify management of unsafe conditions or practices, unlawful activities and activities which present unreasonable health and/or environmental risk. Report all safety and/or environmental incidents to management immediately.
- Participate in peer-based teams (i.e., Natural High-Performance Teams), and work with groups to initiate and implement programs such as Lean Manufacturing and 5-S.
- Other duties may be assigned.
Education required: - High School Diploma or GED.
Experience: - Previous experience in Human Resources and processing payroll for a large population preferred.
- Manufacturing exposure preferred but not required.
Preferred Skills/Qualifications: - Good verbal and interpersonal communication skills.
- Basic knowledge and use of hand tools.
- Sound decision making skills.
- Good math, reading, and writing skills.
- Demonstrated aptitude with office equipment.
- Strong trouble shooting skills.
- Be able to exercise continuous mental, visual, and audio attention.
- Ability to work well in a team environment.
Skills/Competencies: - Advanced computer skills; Proficiency in Microsoft Office (Word, Excel, Outlook).
- Strong organizational and multitasking abilities.
- Excellent verbal and written communication skills.
- Ability to work well in a team environment.
Job Tags
Permanent employment, Contract work, Work at office, Immediate start, Day shift