Job Description
:
Position Summary
The Administrative Assistant supports the General Manager of Gaming Operations.
Supervision Exercised
Reports to the General Manager of Gaming Operations
Major Duties and Responsibilities
- Provides advanced administrative support by overseeing the daily operations of the Casino through professional, ethical business practices.
- Performs routine administrative responsibilities such as drafting correspondence, scheduling appointments, meetings, conferences, travel and organizing and maintaining paper and electronic files.
- Ensures operation of equipment by completing preventive maintenance requirement; calling for repairs; maintaining equipment/supplies inventories; evaluating new equipment and techniques.
- Resolves routine administrative issues and answers inquiries concerning patron disputes and departmental issues.
- Accepts, screens, and routes telephone calls as necessary.
- Acts as a liaison with other departments and Sandia Tribal Gaming Commission on basic administrative and/or operational matters.
- Reviews, and proofreads correspondence, reports, and Internal Controls for accuracy and syntax.
- Sorts, opens and distributes mail; sends and retrieves facsimiles.
- Maintains employees' work schedules in Unifocus.
- Replies to E-Surveys submitted through Unifocus.
- Maintains employees' time card information in KRONOS.
- Attends various executive-level meetings and transcribes minutes.
- Uses the Internet to research information for assigned projects.
- Coordinates and manages special projects with vendors.
- Performs additional duties and responsibilities as assigned
Secondary Duties and Responsibilities
Knowledge, Skills and Abilities
- Ability to type 55 wpm accurately.
- Ability to operate a multi-line telephone system.
- Ability to understand and carry out oral instructions.
- Ability to interact effectively with the general public and Casino staff.
- Ability to file, use a computer and standard office machine equipment.
- Ability to work efficiently and accurately in an atmosphere of frequent interruptions.
- Ability to exercise tact, courtesy, and initiative in handling routine problems.
- Knowledge of office practices and procedures, Business English, math and spelling.
- Advanced knowledge of Windows and Microsoft Office Suite including Outlook, Word, and Excel.
- Ability to produce a range of documents accurately.
- Ability to exercise sound personal management practices and exhibits a strong motivational commitment to the organization.
- Ability to work odd and unusual hours, including weekends and overtime.
- Ability to make judgments/referrals and decisions regarding customer and employee conflicts.
Minimum Qualifications, Education and Experience
Required:
- High School Diploma, GED certification or equivalent.
- One (1) year experience in an increasingly responsible position in an office/clerical management position.
- Must be at least 21 years of age.
- Must possess and maintain a valid, unrestricted New Mexico Driver's License.
Preferred:
- Certification in Executive Secretarial Studies, Business Management or related field.
Licensing Status
- Must be able to obtain and maintain the required Gaming License.
- Will require a post-offer, pre-employment and random drug screening.
Working Conditions
- Work hours subject to change with overtime work required.
- Must be able to work long hours under stressful conditions.
- Subject to hazards, which may cause personal bodily harm: smoke, common colds, influenza, dust, odors, and elevated noise levels
- Tasks may be performed on uneven, inclined, hard, and soft-carpeted floors, cement structures, and surfaces.
- Duties may involve walking, standing for long periods, sitting, and crouching.
- Specific required movements include the following:
- Trunk-bend, twist, rotate, push, pull, and carry
- Arms-reach, carry, push, pull, lift, twist, and rotate
- Legs-lift, push, pull, twist, and rotate
- Hands-grasp, manipulates, bilateral coordination, eye, and hand coordination, overall and finger dexterity.
Job Tags
Odd job, Full time, Work at office